In the pre-teleconferencing days of attending a meeting anyplace you could hook up a computer, I knew a fellow who traveled extensively for his career. He once traveled from his home in the Caribbean for a conference in Sweden. Total stay was three days. Total travel time was two days. Talk about jet lag!
He was a junior exec then, with a young family. Years of extensive travel for his company eventually led him to focus on another career so he could devote more time to his rapidly maturing children. He personally bore no financial costs on the trips, but think of the small fortune his attendance at conferences must have cost his company.
The costs he incurred were minimal, true enough, but the sacrifices he made by being away from his family were phenomenal. You work for a better quality of life, to provide for your children but . . . you can never get back the times you missed their school plays, sporting events and overall, growth, in general.
Wouldn’t it have been great if he could have attended some of those meetings virtually? Alternative meetings can save you lots of moola. What worked 20 years ago doesn’t always pan out in the present state of affairs. Transportation, clothing and meals have all escalated since then. Workers also have increased other priorities apart from work.
Attending meetings virtually can increase the morale of your workers. If they are already burnt-out and stressed on the job and are juggling family in addition to their careers, they could eventually lose their motivation to work. A burnt-out employee can cost companies lost time in production, thus, more money.
Investing in teleconferencing technology may not be a cost-effective alternative. However, if the company rents meeting rooms which are already equipped with the most advanced machines they will save a lot. Investment is minimal because you rent the rooms whenever you need them.
If you use a company like Davinci Meeting Rooms you will be able to meet in most major cities throughout the United States and at many international locations, as well. For the cost of sending one employee overseas for a few days you can set up several workers at a teleconference, sans the per diem. More importantly you can do so without upsetting workers’ plans to honor their non-work commitments.