Presentation tools and why you need them

Professionals of all types use presentation tools for a variety of reasons. Let’s face it. Many business meetings are just plain boring. There, I said it. I really hope my boss isn’t reading this — but it is the truth.

Anyone who has had to sit through a meeting with a person who speaks in a monotone voice can relate to what I am saying. When it comes to some meetings, what I wouldn’t do to be able to take a nap instead! In fact, sometimes I have to belt back a couple of cups of coffee just to make it through. I knew there was a reason they always serve coffee at meetings!

So how can you keep the meeting moving and audience engaged enough to keep from nodding off? Presentation tools! You may not have thought of using a slide show, PowerPoint demo or video on-screen to liven things up, but it really does work. It is amazing what just a little color can do to change a meeting.

The beauty of it is that you don’t have to spend a lot of time developing presentations — just use any of the numerous programs available – from printed documents blown up for viewing to techno driven electric whiteboard demos – and voila! You have yourself an intriguing gadget driven toy to help you make an otherwise boring experience entertaining.

Presentation tools also encourage people to learn more. Could it be that when participants are awake they are naturally more curious and more apt to actually participate?! Of course! We noticed that using presentation tools during our business meetings really changed a lot of things. Like attendance – which seemed to miraculously go up. When people look forward to attending a meeting they are less likely to try to avoid it.

It’s kind of like skipping that boring class at school — when you know it’s going to be really bad, you just find ways to say you’re sick. The same holds true for work. The only difference is that you don’t need your parent’s note to do it and most people tend to feign being too busy. That’s the one that always worked for me. Oops! Client call — gotta go!

There is a phrase used in entertainment that says “Thou shalt not be boring.” Using presentation tools are a wonderful tactic to keep any meeting lively – and ensure that no one falls asleep!

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Coco Quillen

Coco Quillen

Coco is the Vice President of Operations at Davinci Meeting Rooms. She manages the strategic development and operational implementation of services for Davinci. She works closely with all teams to ensure customers are well taken care of. Google