Breathe Life into Collaboration with Hot Meeting Rooms

Employees feel valued when their ideas are implemented by management. It gives them a sense of belonging, ownership and loyalty to the company. Allowing continuous collaboration among workers and management is a clear goal for success.

To get the dialog going move workers away from their desks and give them an opportunity to meet in areas that will allow them to express their thoughts freely. Ideally this will be away from the regular office routine. Setting up a meeting room specifically for office staff to collaborate will put them at ease because work will not be distracting them.

How do you go about creating a hot meeting room where ideas are exchanged? You could start by polling the workers and asking them what measures they would like to see taken for their collaboration room. Will they ask for lounge seating equipped with tablets? Brainstorming from a desk and being chained to a computer will feel too much like the office environment.

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Contemporary Meeting Spaces

Meeting space, and the buildings where it is found, can seem like a contemporary phenomenon. Larger businesses are now the standard, replacing the former normative of most people working on the family homestead. Business, big and small, requires meeting space for communication, planning, training and gatherings of all kinds. Good meeting space now means convenient locations that have the necessary technological infrastructure, personnel, and amenities for the modern business world.

Meeting space is not really so contemporary, though. In many ways it has always been the hub of every civilization. The ancient Greeks had their Agoras; the Romans had public forums in every town where personal business, legal matters, debates, military plans, and athletic competitions all mingled inside a walled outdoor, multipurpose plaza. The Indian cultures of Meso-America had similar spaces, as have people everywhere in the world throughout the ages.

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The Art of Meeting Rooms

Some people have a flair for transforming a dull, mundane space into a wonderful piece of art, a show piece, if you will. You may have an idea of what I’m talking about if you watch “Design Star” on HGTV. I am always amazed at the results contestants come up with during the empty room challenge. They are given a room sized empty box and are then unleashed to a specialty store with limited funding to select items to furnish it with.

The same can be done with meeting rooms. You start out with a space, devoid of any personality and change it into something with pizzazz. Even if you don’t have a natural inclination toward decorating, you can get ideas from magazines, television and the internet.

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New Frontiers in Meeting Spaces

You might have the perfect office set up, meaning it’s equipped with all the essential items needed to get you through the work week as someone working from home. What about the times you wish to sponsor events to host clients, workers and friends? Will your office space accommodate more than one or two people? Even if you’re a corporate body seeking an out of town location to host your event, you may wish to consider the services of an outside meeting facilitator.

There are vast new frontiers in meeting spaces available for any situation. Meeting spaces can be rented by any time duration you require. For example, the hour, week, or month, are all possibilities. Hotels are among the popular spots to host meetings outside the confines of corporate offices. Private rental space firms like Davinci Meeting Rooms are very popular for personnel seeking spacious quarters to conduct their meetings. They often work out to be cheaper than meeting at a local restaurant.

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Unleash Productivity with Stylish Meeting Rooms

There I was staring at the same blank screen two hours later. I’d already gotten up from my desk several times, hoping that the movement would somehow, inspire me to return to the computer refreshed, and ready to write the next big . . . something.

Unfortunately inspiration never came and there I was, deadlocked. Writer’s block had me trapped with nothing to say. I had to defeat it or concede defeat. I put a game plan into action and after consulting with a couple of colleagues, who were also experiencing the same drought as I, decided that a change of scenery was in order. Not just any change of scenery, like a vacation. We’d done that already and work, right now was plentiful. We needed to get away but the escape would be from our home offices. We decided on a shared arrangement outside our home offices.

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Meeting Space: The Ugly, The Bad and the Good

If you’ve ever been to a meeting held in an in-house conference room that is too small, too rectangular and lacking in windows, you will know what I mean about the ugly when it comes to meeting space. These environments have a way of bogging down proceedings before they have even begun and draining energy by creating a desire to escape in a hurry.

Ugly meeting environments can be particularly bad when meeting new clients. They can give off a stale business vibe getting things off to a less than energetic start. Creatively designed meeting spaces that also have up to the minute high tech infrastructure can make a real difference in the tone of a meeting, whether it is for staff development, client negotiations, administrative functions or temporary use – not only during an emergency.

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Implications of the New Mobile Work Environment

Technology is such a wonderful thing. All you have to do is wait a minute and it changes. Advances in technology allow us to unchain ourselves from the office to work mobile. Most of what can be done today was not even heard of 20 years ago. When talk of a camera phone was on the horizon less than 15 years ago, I thought it was the most ridiculous thing I had ever heard of. Today, I would not even consider buying a mobile phone without a camera. As a matter of fact, are there any current phones even sold without cameras? I also remember when I wanted the web enabled phone and only a few companies offered it.

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Strike a Better Meeting Balance

Sometimes professionals dislike getting together for meetings because they end up being a waste of productive time, cause a tremendous drain on energy levels of workers and create disappointment among members because nothing gets accomplished. To keep the motivational level high among workers, it is imperative that meetings have a purpose. If run properly meetings have the ability to increase productivity, motivation and creativity and ultimately company revenue. If there is no purpose, postpone the meeting until a later date.

Decide who needs to be at the meeting, what will be discussed and prepare an agenda. Hold the meeting at a time and on a date that is most convenient for workers. Topics of discussion should be listed and if necessary, they can be further clarified by adding two to three subtopics. Depending on the formality of the meeting a designated speaker should be appointed to present the report within a designated time frame. You may also allow for time allotted rebuttals if feasible. Agree which issues have been resolved and which need to be further addressed during a subsequent meeting.

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Culture Clash Meeting Rooms

You’ve met new people and tend to gravitate to them although you don’t feel that comfortable with them. Or you’re standing in the middle of the room and studying your notes very intently. At least that’s the impression you’re giving to the outside world, while to yourself you are thinking you wish you knew what was expected of you next.

If you have these feelings it could be you’re the new kid on the block, the new worker, who has not yet got his bearings and full familiarity with the job. You wait for people to introduce themselves to you but it’s not happening fast enough. So whenever someone enters the room, instead of having an uneasy silence, you act like the eager beaver ready to pitch in by initiating the introductions and even asking some personnel if there is anything you can do to help them out. You clearly have your own work to do but you want to be the team player and show that you don’t exist in isolation.

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Flexible Meeting Spaces Increase Productivity

There comes a time in every worker’s life when the mindset to produce just isn’t there. No matter how many breaks you take from the mundane task of getting yourself back into the groove, you might as well tell yourself it just isn’t happening. Sometimes it has nothing to do with the creative spark dying out. More it’s often related to just being tired.

We all sometimes tend to burn the candle at both ends without realizing that the body will eventually tell on us and as a defense mechanism, it will temporarily shut down on physical activity and the mental processes. At this time we must give our bodies what they crave and relax.

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