The Merging of Meetings and Mobility

Meeting with colleagues is a whole lot easier than it used to be because traveling to a venue for the conclave is no longer an issue. Mobile technology makes this possible. You can have colleagues who live across town, across the country or even across seas and all can attend without stepping into your physical office space.

Almost everyone is equipped with cell phones for mobile communication. Meetings can be conducted on cell phones by texting, talking, or accessing email. There are numerous free services which allow attendees to dial into a number where the meeting is taking place. They then dial a special code that directs them to the “meeting room”. After all introductions are made, the meeting chair can begin.

Some virtual meeting places also allow attendees to participate in meetings via their internet connection. This is particularly useful for showing Power Point slides and other visuals. The workshop presenter is able to highlight key points on the screen while everyone follows from their personal computer. A special code is also provided for this real time visual demonstration.

I know a sales manager who managed a group of independent insurance agents. Every Monday morning he delivered encouraging sales tips to his team via a mobile meeting spot. Agents were on the phone line for about 15 minutes and during this time they discussed sales volumes and any other pertinent information to help their business. The setup was ideal because as independent agents, each, including the manager, worked from home.

Mobile meetings save money in travel expenses. Rather than meeting face to face in person, a virtual meeting is as simple as setting up a software application program on the computer and making a visual call. This is all done via the computer’s webcam. There are a multitude of these programs available, for download, on the internet. Many are free or available for a nominal fee.

You aren’t even limited by your computer. You may choose to attend the meeting by using your smart phone or mobile tablet. The best part of it all is that you can be at your Davinci Meeting Room’s office with a minimal setup on your computer and smart phone while conducting your meetings. Any sized company whether corporate, small business or freelancer, can all enjoy the benefits of meeting in a mobile environment.

Be Sociable, Share!
Coco Quillen

Coco Quillen

Coco is the Vice President of Operations at Davinci Meeting Rooms. She manages the strategic development and operational implementation of services for Davinci. She works closely with all teams to ensure customers are well taken care of. Google