Any environment that includes ambient intelligence technology is designed to provide social support for any of its inhabitants. That’s a mouthful, but what it essentially means is that it is a “smart” environment — with attributes that are similar to how a smartphone is able to anticipate and adapt to what a user needs.
When it comes to meetings, it stands to reason that when there is some level of continuity, attendees will be more comfortable. And that makes them more likely to actually show up — as well as actively participate. Imagine that! I know that getting some people to say anything during meetings can be like pulling teeth. But there are always those people who well, to put it bluntly – just never seem to stop talking.
But seriously, technology levels have the ability to engage people since the room becomes more adaptable to change. The ambient levels in the conference room change dynamically as the number of attendees increase. For example, acoustical events adjust and air activates. We all know how stuffy it can get when there are a lot of people in the room. Yay to breathing well!
People can interact with each other more easily in ambient meeting rooms. This is especially true for more advanced environments. For example, such as where adequate levels of techno support are provided so that the gadgets intuitively understand participant interactions. I know, that’s another mouthful. But what it means is that it is less of a strain to hear and understand.
Another aspect of the ambient meeting room is the ability to monitor activities in real-time. This is really helpful for people who need instant on-line access to information and activities that are taking place. People can either participate actively by remote or tune in similar to that of TV.
It is also beneficial when ambient conference rooms record meetings so they can be accessed later. I know that for my purposes, it really helps when I don’t have to take so many notes or try to keep up. This also makes it easier to focus on actually participating rather than recording what is being said. I love having off-line access to the stored information so that I can review it again. Doing this makes it easier for me to fully get everything that was said in the meeting – while also spurring on more ideas for later.