Unless your business has a large space to accommodate a theatre-sized screen your best bet for holding a teleconferencing session might be to find an alternative meeting space. So often the need arises for companies big or small to meet in spaces, which are able to accommodate large gatherings. Since companies are globally positioned and have the need to collaborate with other organizations overseas, a teleconference is a great alternative to costly air travel. It’s really a no brainer that these businesses have to meet with their international counterparts if they desire to compete in the global marketplace.
It’s simply better practice to have an alternative meeting place. Increases in business travel and meetings have amplified significantly in the last several years. Even event coordinators are seeking flexible spaces that will increase their revenue. Also, with technology constantly being upgraded, many organizations have enough to worry about without making constant, not to mention, costly upgrades.
Smart companies rent alternative meeting spaces with the full expectation that the service may be more expensive than having it in-house. However, in the long run, they save tremendously in cost and time. They don’t have to rearrange their space for more people, continuously buy equipment or upgrade what they have nor worry about maintenance and repairs because the meeting space professionals are being paid to take care of all of the details for them.
Alternative meeting spaces can include convention centers, large theaters, and concert halls, even stadiums where dedicated high-end technology is required in order to make an impact on the presentations. Other room transformations might include changing an entertainment stage area into an area equipped with individual workstations. Retractable partitions that separate large spaces into individual rooms with the flip of a switch are also very beneficial.
Don’t leave your meeting needs to chance. Corporate event planners ensure that all systems are working properly from the front line where meeting participants will congregate to the behind the scenes deliverables such as high tech kitchens, trash removal systems and food replenishment services. How well your space is designed for technological integration will give your organization a competitive advantage as well as determine the efficiency of its ability to move up the global marketplace ladder.