Spring is on its way – or so they say. While the change in weather is particularly enjoyable for those facing old man winter, the other great thing about spring is the opportunity for change. The theory has always been that in cooler weather, people tend to burrow in their spaces for comfort, rather than confront things like cleaning. Truth be told, cleaning has never been a favorite thing for me to do regardless of the time of year, but there is no mistaking how great it feels after it is done.
Just like homes, offices need a thorough cleaning now and again. Spring is a time that motivates these activities, so why not embrace the challenge? But – what to do when office stuff is lying about in limbo? Let’s face it – most office spaces lack the space to really get in there and sort through old files and other things you totally forgot were even there. Like those old memos you never read in the first place. With email and technology – it’s amazing that people even still distribute those old dinosaurs.
If you’re like me, a thorough cleaning will take some time. Office spaces, unlike homes – have business records that must be kept. Therefore, an office spring cleaning will probably require that boxes and files be kept in hallways in addition to lining every wall of your office. While coworkers may be understanding about that, clients most certainly will not be impressed with having to dance around boxes when they come for meetings.
It’s like when company comes over. You want the place to look tidy, but you don’t want guests arriving before you’ve had a chance to turn your pit into as close to a replica of the latest House Beautiful as you can get it.
When I have a project like this, I use outside meeting rooms. There are many to choose from and they are all nicely decorated. They have supplies and all kinds of techno gadgets to distract from boring aspects of a meeting.
As you contemplate doing a thorough purging of files, perhaps booking a meeting room for scheduled conferences will motivate you more to clean house. If you’re like me, you’ll welcome any excuse to get out of the office, even if it’s only for around an hour or so.