Pointers for a Successful Meeting

DMR_week50_2It’s Friday afternoon and your employees are itching to start their weekends. Or even worse, it’s 7:00 am and your clients are dozing off thanks to their red-eye flights to meet your crack-of-dawn presentation.  Tough crowd, huh?


You have an hour to boost your weekend warrior employees’ morale or to make a sale to your sleepy-eyed clients, so how do you pull off a successful presentation when you have a less than enthusiastic audience? Fortunately, there are several ways to lead a productive meeting with an attentive audience without resorting to your stand-up comedy routine.


Don’t go into the meeting blindly. Create an agenda, plan out the points you’d like to make and topics you want to cover, and provide your audience with copies so they can follow along. A meeting agenda helps keep you on track and stay within your time frame, while letting the crowd know what to expect to take away from your presentation. With your agenda as your guide, run through your meeting once or twice beforehand to ensure you’ve given yourself sufficient time.


Go the extra step and order catering for your meeting, because after all, food is the way to the heart. That cup of strong black coffee may be the answer to waking up your clients, while an afternoon snack just might give your employees their second wind to round out the afternoon. Not only will food and beverages give your meeting attendees an extra incentive to attend your presentation, but it’s a small gesture to show your appreciation of their time. Davinci meeting rooms offer a variety of catering services to fulfill your appetite.


Plan an appropriate stopping point into your presentation to give you and your audience members a five-minute breather. Encourage everyone to stand up, stretch it out, and snag the leftover snacks in the meeting room. This welcome break will give you and your audience an opportunity to regain focus and recharge for the second half of the meeting. A brief break acknowledges your audience members need to refresh and remain engaged in your presentation.


Use Davinci meeting rooms, which are located around the world, to present your crowd-pleasing presentation with these simple tips.

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Coco Quillen

Coco Quillen

Coco is the Vice President of Operations at Davinci Meeting Rooms. She manages the strategic development and operational implementation of services for Davinci. She works closely with all teams to ensure customers are well taken care of. Google