Not Your Parent’s Conference Room

Meeting rooms_week 24_2Conference rooms are one of the most important rooms in any organization. They serve as think tanks to broker deals, make decisions about company policy, and can become a place of refuge from the chaos of the office.

Modern conference rooms have everything at their disposal. Gone are the days of meetings rooms that had basic, stodgy pieces that did not allow personnel comfort while they worked.

Today’s conference rooms are designed with the people in mind who will be using them. Will the same people always use furniture and if so, what are their special requirements? For example, bad knees, and difficulty rising out of the chair, are considerations to think about in the modern conference room. The table that is chosen should be one that can seat a given number of people comfortably. It should align properly with the chairs and fit into the room without inconveniencing the movement of the people attending a meeting there.

The chairs need to offer a generous degree of comfort. Their ergonomic design should allow for height adjustments, comfortable arm rests, and good back support. Just as people come in a variety of shapes and sizes, so should the chairs they sit on. Chairs can be expensive but they do not have to break the corporate budget. Shop for chairs that are sturdy in craftsmanship and which, preferably, have a ten-year warranty.

Lighting should be comfortable to the eyes and when shopping, ensure it meets minimum quality office standards. In addition to overhead lighting, freestanding lamps might be needed to supplement the overhead lighting. Eyestrain could cause headaches and other types of discomfort when the lighting is poor. Tasteful accessories that accentuate meetings rather than detract from them keep workers’ ideas flowing freely.

Modern office amenities should not interfere with the flow of the conference room. For example, audio-visual equipment like white boards and projectors that can be lowered from the ceiling take up less space.

Conference rooms also should take acoustics into mind. Important meetings should not be disturbed every time noises are heard from the outer office. Basic design features and location of the conference room are also important considerations. Will it be enclosed behind wooden doors, or glass panels? Where will you locate it? Taking the time to plan a modern meeting room will leave people marvelling that it is not your parent’s conference room.

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Coco Quillen

Coco Quillen

Coco is the Vice President of Operations at Davinci Meeting Rooms. She manages the strategic development and operational implementation of services for Davinci. She works closely with all teams to ensure customers are well taken care of. Google