Meetings: What Your Mother Never Told You

DMR_week40_2Your mother probably never told you that meetings are a necessary part of the working environment. Companies need to meet regularly to strategize how they will stay competitive in the marketplace. Businesses exist to make money and the bottom line is always important.

Meetings can sometimes be productive and at other times they can be a chore to attend. Some people feel they would rather spend the time working on their deadline driven projects rather than attending another meeting about how to get the project done in a timely manner. There may be objections to attending another meeting, but your mother may not have told you that it is important to arrive at the meeting on time.

Did your mother tell you an agenda for the meeting is purposeful? It keeps the meeting orderly as the topics are checked off. When you receive the pre-agenda, you should read it carefully to ensure you are well informed on meeting day. This includes conducting additional research on your own. It is equally important to dress according to the tone of the meeting. Formal meetings require formal attire and less formal dress might be acceptable for informal meetings.

Don’t disrupt the movement of the agenda. Following the order will allow the meeting to flow. Everyone should be given an opportunity to contribute ideas. Therefore, whoever has the floor at any given time, should be shown respect. You should wait your turn to speak and also expect the same level of respect when you have the floor.

If your contribution offshoots into another discussion be prepared to receive notification from the facilitator that your concerns will be addressed during a subsequent meeting.

If you do get the opportunity to address your issues, your mother probably also did not tell you your presentation should be free of flaws and handouts should be void of grammatical errors. Your research should be thorough.

 

It doesn’t matter if your colleagues do not agree with your points of view. You should not become agitated. Implementing change does not always happen rapidly. Remain patient and positive reminding yourself you will have your say later.

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Coco Quillen

Coco Quillen

Coco is the Vice President of Operations at Davinci Meeting Rooms. She manages the strategic development and operational implementation of services for Davinci. She works closely with all teams to ensure customers are well taken care of. Google