If you’ve ever been to a meeting held in an in-house conference room that is too small, too rectangular and lacking in windows, you will know what I mean about the ugly when it comes to meeting space. These environments have a way of bogging down proceedings before they have even begun and draining energy by creating a desire to escape in a hurry.
Ugly meeting environments can be particularly bad when meeting new clients. They can give off a stale business vibe getting things off to a less than energetic start. Creatively designed meeting spaces that also have up to the minute high tech infrastructure can make a real difference in the tone of a meeting, whether it is for staff development, client negotiations, administrative functions or temporary use – not only during an emergency.
Bad meeting spaces are rooms or facilities that do not have the technological features needed for modern meetings. They also lack knowledgeable staff who can troubleshoot when something goes awry. When you have an ugly and bad meeting space, creativity and productivity are both likely casualties.
Good meeting space has it all. The environment is comfortable and appropriate to the meeting, the location is right and there is wireless internet, audio and video conferencing ability and LCD projectors and screens. Throw in great catered food and beverages from a local top quality caterer and greeter/registration staff, and you have really good meeting space. This kind of space does not feel like your average corporate meeting space.
Online meeting facility locators like Davinci allow you to find the best of the good when you are looking for the right environment for your business’ meeting needs. You can hunt down just the right venue at just the right price and come out with a meeting space that adds to the outcome instead of detracting. You do not have to allocate staff time to signing in participants or figuring out why the projector is not turning on.
A bouquet of fresh flowers, gourmet pastries and coffee and a window with a view in an amenity rich building we dream about renting, or owning, one day, that is my idea of a meeting room that goes ahead, and one that makes my day.