How to Choose Meeting Room Services

DMR_week27_2Meeting room services run the gamut – including costly hotel spaces and more affordable conference rooms. Below is some information on how to select the best meeting rooms for your purposes.

Location, Location, Location

In real estate, location is everything. It’s almost always better to buy the best you can afford in a better neighborhood than a bigger place in a crappy neighborhood. Unless you are certain that it is on the upswing. In life, where you are located – whether it is a movie, an art exhibit, or a book store – tells people something about you. It lets people know that for whatever reason, you decided to go there.

When it comes to meeting rooms – it is really important to choose ones that are as convenient as possible for you and as many other people who will attend the meeting. When you are courting clients, try to book a room that makes it easy for them to get there. A halfway point is great, but clients come first. Think about the meeting purpose and how to make the best impression on attendees possible.


Make sure that there are adequate parking facilities available. If there are extra charges for them, arrange to pay for client parking to avoid looking tacky. Hopefully, you wouldn’t charge a client for parking in your own building, so don’t do it at a meeting room!


At your office away from home, ensure you have what you need ahead of time to avoid looking like a doofus. One time, I forgot to get a whiteboard. Make a list of all of the must-haves and then ensure they are available. For example:

a. Reception
b. Business Services
c. Presentation Tools
d. Audio and Video
e. Conference Services
f. Internet Access
g. Catering


Go over all of the particulars so you understand what’s included and what is not. Most meeting room spaces include a wide variety of amenities – but don’t assume what you need is available. Always request what you need ahead of time as much as you can!

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Coco Quillen

Coco Quillen

Coco is the Vice President of Operations at Davinci Meeting Rooms. She manages the strategic development and operational implementation of services for Davinci. She works closely with all teams to ensure customers are well taken care of. Google