If you run your own business or have a client facing position, you probably travel often. Traveling is a big part of nurturing existing relationships as well as networking to meet new prospects. After all, you can’t grow your business if you’re sitting behind your desk the whole time. When you’re on the road weekly or monthly, it’s important to travel smart. If you want to save time and money on your next business trip, follow the five tips listed below.
1. Plan ahead with meeting room rentals
When you’re traveling frequently, unexpected things are likely to occur, so it’s always best to plan ahead and be as prepared as possible. One way to ensure that your business meeting will be a success is to use a meeting room booking system for your rental in advance. Meeting room rentals offer the professional atmosphere your clients and prospects have come to expect and all the amenities you want to ensure that your meeting is a success.
Davinci virtual has business meeting rooms in over 950 locations worldwide, so whether you’re looking for a room downtown, in the center of all the action, or somewhere more secluded, you’ll have plenty of options.
2. Use business friendly apps
Apps have made our lives more convenient by allowing us to find what we need faster. So it’s no surprise that there’s an app for everything these days. And although they’re a fun way to pass the time, they can be extremely useful when you’re on the road. If you’re driving in an unfamiliar location and don’t have the luxury of getting lost and roaming around aimlessly for hours, Google maps app can be a life saver. Being late to a meeting makes a bad first impression and may leave your clients and prospects skeptical about your reliability. The map apps provide the most up-to-date road information, so you can get where you need to go without delay.
Davinci Meeting Rooms is another useful app you can use if you need to plan a meeting while you’re on the road. With this app you can browse and reserve conference rooms and day offices right on your mobile device. A noisy Starbucks or crowded restaurant can make it hard to focus. Instead, book a meeting room that meets your specific wants and needs—it’s the perfect alternative. You make a great impression when you have a professional space available to accommodate clients and prospects.
3. Stay connected with technology
Staying connected to your email and being available for calls is crucial when you’re traveling. With so many different types of smart technologies available these days, there’s really no excuse for missingimportant events. Having your smartphone and tablet on hand allows you to answer emails and calls as well as get work done when you’re on the road. Smart technologies increase your level of efficiency and productivity by allowing you to stay connected to all the information you need—without interruption.
4. Pack light
After a long day of traveling the last thing you want to do is wait for your luggage—which is not always guaranteed to arrive. If you’re taking the red-eye to make an impromptu meeting with a client you can’t afford to waste time. The best thing to do when traveling for business trips is to pack light. Packing light is efficient and gives you the freedom to be more productive with your time. One way to do this is to buy travel size essentials that take up less space, and to avoid buying things you can easily pick up once you arrive at your destination. You can also cut down on over packing by laying out what you’re going to wear each day of your trip ahead of time.
5. Eat well
If you’re traveling on a tight schedule, stopping to find food might not be an option, butand going to a meeting hungry is quite the distraction. Being hungry can make you forgetful, irritable and moody. Make sure to eat a big meal that will hold you over well into the night. When it comes time to meet with clients or prospects, you can be focused and energized on what they need to hear.
Traveling for work can be exciting. You get a chance to grow your business and see new places, but there’s a lot of variables to plan for. Even if you’re only going on a trip for a few days, these five tips can save you time, money and ensure that you make a lasting impression every time. What tips would you offer fellow traveling business owners?