Choosing The Right Virtual Office

Choosing the right Virtual Office is a multi-step process that is similar to what one goes about when choosing a traditional office space, or other alternative serviced workspace. The first step is to choose the right type of Virtual Office. Do you just need an address and mail receipt program? A VO provider that can also answer your phones in a customized fashion? Perhaps you need both an address and a phone answering package… and may also need a place that offers hourly or daily office, meeting or interview rooms space. Or maybe you don’t even need or value an address and phone plan, and really require a conference room & meeting room package that offers a variety of touchdown, open or enclosed office space usage options? For all of these needs, keep in mind that you can call Davinci Virtual to get a solution that works for your business.

For additional features and variations of the offerings, when you dig down a bit deeper and determine what your true VO needs are, you need to ask yourself a few questions. Do you need occasional clerical and secretarial assistance? Do you require that your phone calls get patched or text-transcribed to you? Are there other features that you value and could potentially use as part of your virtual office requirements, such as copies and faxing; or coffee and catering services for that important meeting you may need at some point? Does the virtual office provider forward mail and packages to you; inform you when you receive important items, or when a guest arrives early or unexpectedly; do they handle and send out individual or mass mailings for you? There are even more sophisticated offerings and needs becoming available each day such as mail opening/screening, e-notarizing, and other legal electronic signature processing.

Basically, you need to first determine how elaborate a set of features and provisions will be required for your virtual office solution. This ensures that the totality of your needs are satisfied, and the ‘virtualness’ of it feels less virtual, and more actual and practical.  After figuring this out, step 2 is to find the virtual office provider that has the right look, feel, is conveniently located, fits your budget, and that the cost is commensurate with the quality of service offerings. As with any consumer decision, you want to make sure that you’re getting a good value for what you’re paying for.

Step 3 is making your move. The earlier you make your purchase, the earlier you can be set up with a virtual office location of your own. In business, quick responsiveness is everything, and Davinci offers some of the leading setup speed and quality for the virtual service industry. You want to have a provider that will make sure things are done right the first time, and walk you through any potential pitfalls, so that you can get back to growing your business faster. With all of the features listed above, and others you might not have thought you needed, you get the full solution that is able to scale with your business. Best of all, any questions about virtual offices are answered for free by starting a chat or calling one of the friendly associates. If you are looking to learn more, or get started with a virtual office for your business, call right now to find out more.

The last critical step in finding the right virtual office space is to find a quality virtual office provider, that will help you at every turn as you negotiate the twists and turns that’ll assist with a smile in getting you to the best possible and affordable ‘virtual’ home for your business. Especially if you are an entrepreneur or executive with high agility and mobility needs, and may require travel and touchdown space needs, make sure you choose a professional, capable virtual office wisely.

All Virtual Offices are not created equal. Like all other business decisions — the more you put into it, the greater the return.

For more info on Meeting Space or Virtual Offices, contact Davinci today!

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Ray Lindenberg

Ray Lindenberg

Ray Lindenberg is President of WANY - The Workspace Association of New York, and IN-Cert - The International Cooperative of A+ Certified Workspaces; and is the Chief Consultant & Innovation Officer at the Winning Workspaces Hospitality Group.