All too often, we leave meetings without accomplishing all that needs to be done; and consequently, we have to schedule another meeting. Why is this the case? Was the meeting agenda unclear? Was there too much on the agenda? Should there have been material circulated before the meeting to prepare the attendants? Was everyone in attendance that should have been?
These questions might help discover the secrets of a successful meeting, but the ultimate magic answer to actual meeting success, falls with the meeting preparation and one powerful question:
What is the single most important item to accomplish in this meeting?
Notice “single”—one, not two, not ten, but one. Defining the answer to this question will help you plan effectively. It will not only help you determine where and how long the meeting should last, it will help you figure who should attend.
As you spend time contemplating and answering this important question, decide if your answer will meet the needs of those involved. Will the participants also see the meeting as a success? If not, what will?
Also, think ahead. When your meeting attendants leave, what will they remember? Consider how you might make the meeting more compelling and interesting to accomplish a memorable, successful one.
As you think about what that one valuable item is that you hope to accomplish in your meeting, also consider factors that could potentially cause the meeting to turn south. Plan for ways to avoid those factors.
Now that you’ve answered the critical question, think about what you and your attendants will need to do after the meeting regarding that single most important item that you accomplished.
As you are preparing for a meeting with this important question in mind, you might also be faced with searching for a professional location to host a meeting. Especially if your job requires traveling, many of your meetings take place in cities you might be unfamiliar with. In such cases, finding a space to host a professional, important meeting is crucial.
A space to host a professional, important meeting
Davinci Virtual offers meeting room rental services for your needs exactly. With over 3,000 meeting spaces in over 900 locations worldwide, it is likely Davinci will have a space to meet all of your needs. Some of these global locations include Hong Kong, Korea, France, Germany, India, Spain, Mexico, England, South Africa, Australia, Indonesia, and more. Many of Davinci’s meeting spaces are located in city centers—making it convenient for you and your attendants to find the meeting location.
Davinci meeting rooms are unique in that they are fully-furnished spaces designed for business meetings only. Because of this, other non-business events such as parties are not hosted in Davinci meeting rooms—keeping the space professional for all Davinci clients.
If you decide to rent a Davinci meeting room, you won’t have to worry about meeting room setup. Davinci offers extensive services and supplies to help your meeting run smoothly. Some of these include:
- High-speed Internet
- LCD projectors
- Plasma screens
- Audio/video conferencing
- HD video conferencing systems
- Color printing
- Secretarial services
- Notary and transcription services
- Office supplies
- Catering and beverage services
The onsite staff can ensure the room is prepped and ready for your arrival. They even provide a front-desk greeter—maintaining the high-level of professionalism your company exemplifies.
Because Davinci provides meeting room rental services around the world, they also have a convenient meeting room booking system, making it easy for you to search for, and reserve a room on the go. This booking system is also available as an app for both Android and iOS devices.
Be completely prepared for your next meeting by answer the single, most important question and by using Davinci meeting room services today.