Should You Rent a Hotel Conference Room for Your Next Meeting?

A group of happy people enjoying a conference in a meeting room rental.

With hotels spreading across the globe, when you’re looking into conference or meeting room availability, your first thought might be to consider hotel conference rooms. With the convenience of multiple downtown location options, that’s understandable. However, did you know that Davinci Virtual offers conference rooms, meeting rooms, and even office space for rent for significantly less expensive than most hotel conference room rates? And while hotel conference room rentals are for all types of events—business events, wedding celebrations, religious conventions, etc.—Davinci meeting room rentals are used exclusively for business meetings. This ensures all of our space, and the surrounding space, stays business-appropriate.


Davinci has office and conference room space available worldwide, so there is a good chance we have a conference or meeting room available close to the hotel conference room you were looking to rent. With over 3,000 rental spaces in over 950 locations, we’re confident you’ll find what you need among our Davinci meeting space locations without the high cost. Some of our international locations include:

  • Hong Kong
  • Korea
  • France
  • Germany
  • India
  • Spain
  • Mexico
  • England
  • South Africa
  • Australia
  • Indonesia


As you inquire about hotel conference room availability, you will find that most hotel conference rooms are not equipped with all of the resources and amenities you need to make your conference or meeting run smoothly. Even if you follow your must-have amenities meeting room checklist to ensure all needs are met, they aren’t always offered conveniently and affordably. If you book a hotel conference room, you will likely have to bring equipment with you to ensure all of the amenities are there for a professional meeting.

With Davinci meeting room rentals, all meeting amenities you might need are ready and available for you. The Davinci onsite staff will have everything ready and prepared so you can start your meeting without delay. These amenities include:

  • High-speed Internet
  • LCD projectors
  • Plasma screens
  • Audio/video conferencing
  • HD video conferencing systems
  • Office supplies

You’ll even have access to secretarial services. Davinci always provides an onsite, front-desk greeter, to maintain a professional atmosphere and ensure every guest is greeted and guided exactly where they need to go. Our onsite staff will be available to provide color printing, faxing, mailing, and shipping services. Though a hotel conference room might also have access to those services, you might need to bring your own employee to complete the tasks, at a much larger price.

Don’t let food be a concern, either. Just because you’re having a dinner conference, doesn’t mean you have to rent a hotel conference room. Davinci even offers food and beverage catering services.


Hotel conference room booking can be a hassle. It requires calling, pricing, waiting for price quotes, coordinating amenities, and the list goes on. With the Davinci meeting room booking system, you’ll feel confident that all your ducks are in a row with one quick reservation request and payment process online. You can even preview the location with detailed images before booking. The booking system also allows you to select and specify all amenities you’ll need or concerns you might have.

The Davinci meeting room booking system is mobile-friendly with apps compatible with both Android and Apple devices. When you’re on the go and needing a space quickly, you can easily search for meeting room space availability near you and quickly make reservations. The system does not require a week or month notice—our services are first come, first serve.

Forget about the hassle of hotel conference room reservations and all the stress that comes with ensuring the right number of chairs are set up, the WiFi is sufficient, or the projector works, and book a meeting room with Davinci Virtual today.


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Coco Quillen

Coco Quillen

Coco is the Vice President of Operations at Davinci Meeting Rooms. She manages the strategic development and operational implementation of services for Davinci. She works closely with all teams to ensure customers are well taken care of. Google