Years ago my department moved to newly renovated offices in another section of the building. Everyone staked their claim for the ideal office cubicle, but those who were absent during this exercise had to choose from the leftovers.
People, quite naturally, become very territorial when it comes to their office spaces. After all these are the spaces they will occupy for at least eight hours a day. They decorate then with photos, plants, and other personal touches, which distinguishes their work environment from others and provides a sense of comfort to the workers.
This type of territorial claim is fast becoming a thing of the past now that hotdesking is catching on in many work places. The hotdesking concept was developed in Europe and is catching on fast in the United States as a newer way to work. Employees arrive at the office and settle into any workspace that is available or assigned to them that day. Companies see this as a cost-saving feature that puts loads of cash back into their pockets.
As work environments become smaller, the need for sharing spaces becomes very important. This cost-saving method is beneficial to sales personnel and other mobile staff because they are out of the office most of the day. Other work scenarios might include, but are not limited to, call center environments. For example, workers may have portable carts, known as “hotboxes”, which are equipped with everything they need to perform their daily tasks. Telephones, computers, and files are kept in the carts. The carts are later secured in lockers. Employees arrive at work and push their portable work stations to their assigned seating. The stationary workstations are uniform so no matter where you set up the portable station, everything will remain the same.
The key to a successful hotdesking setup lies in the technology. There have to be enough workstations and portable equipment to satisfy everyone’s needs. The virtual system is designed so employees still receive the same voicemail setup, phone numbers, and any other things needed to contact him consistently, since phones and computers only need to be plugged into existing outlets.
This works out to be an ideal situation for employees who welcome the change as a way to recharge their mental batteries to increase creativity and productivity.