Flexible Meeting Spaces Increase Productivity

There comes a time in every worker’s life when the mindset to produce just isn’t there. No matter how many breaks you take from the mundane task of getting yourself back into the groove, you might as well tell yourself it just isn’t happening. Sometimes it has nothing to do with the creative spark dying out. More it’s often related to just being tired.

We all sometimes tend to burn the candle at both ends without realizing that the body will eventually tell on us and as a defense mechanism, it will temporarily shut down on physical activity and the mental processes. At this time we must give our bodies what they crave and relax.

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Increase Collaboration with Cool Meeting Rooms

It pays to get out of your regular office and find a different venue for collaborating with colleagues. A change of scenery can do wonders for the impact productivity can have on a company’s staff and the company’s revenue. It isn’t difficult to find a change of venue because cool meeting rooms are available in cities throughout the United States, as well as abroad.

Besides being appreciative of a different venue, companies also seek outside meeting places to use newer equipment that they may not have a budget for. Basically you only have to pinpoint a location, find a meeting room to facilitate your setup and determine how long the room or rooms will be needed for. Companies find the cost of renting the facilities far outweigh the cost of hosting groups at local eateries or coffee shops.

Some companies regularly rent meeting room facilities for various reasons like quarterly meetings, executive board meetings, and special events.

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Meeting Rooms 101

Occasionally a self-employed person working at home will want to leave the comfort of the home office to meet with a contingent of perspective clients, to host a workshop or to give an appreciation luncheon. Whatever the occasion, the quarters they work within at home are not going to be large enough to accommodate their gathering.

I once attended a meeting in a luxury highrise apartment building. The host was a multilevel marketer, seeking to recruit people who were interested in becoming entrepreneurs by selling the company’s products. Since the host lived in the building he welcomed everyone with a big “Hello, welcome to my basement,” as if it would be the norm for meetings given at home. But, being in a high rise, his meeting was held in the penthouse meeting room, overlooking the beautiful skyline of the big city.

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Need to be More Productive? Leave the Office

Sometimes our creativity becomes stifled and no matter what we do it’s hard to untangle ourselves from it. If you are a freelance writer, for example, your livelihood depends on your creativity and the ability to weave words together. All writers inevitably face writer’s block, lack of motivation, illness, etc., that imposes a block to productivity.

No matter what profession you’re in, get back on track by taking a break from the office. Go for a walk, or go the movies. Explore things around you. Take in nature’s changing seasons and get a new feel for your environment. Your mind and your body will welcome the changes from the daily routine.

The break doesn’t have to be of any particular duration. Whatever is best for you. If you are an employee and you feel the need to extend it beyond your lunch hour, apply for time off, such as requesting a few vacation days. If you work for yourself, you have no one to answer to but yourself.

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The Merging of Meetings and Mobility

Meeting with colleagues is a whole lot easier than it used to be because traveling to a venue for the conclave is no longer an issue. Mobile technology makes this possible. You can have colleagues who live across town, across the country or even across seas and all can attend without stepping into your physical office space.

Almost everyone is equipped with cell phones for mobile communication. Meetings can be conducted on cell phones by texting, talking, or accessing email. There are numerous free services which allow attendees to dial into a number where the meeting is taking place. They then dial a special code that directs them to the “meeting room”. After all introductions are made, the meeting chair can begin.

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Is Working from Home Getting Lonely?

The easiest way for me to combat the loneliness of working from home is to pick up the phone and call someone else or to go out of the house for a while and socialize with friends. This is usually enough to combat boredom and isolation. I just need to be careful not to make it a habit that actually eats into my productive time. Like eating, everything, including setting aside free time, should be enjoyed in moderation.

Although they love working from home, some people cannot stand the isolation of working at home alone. Productivity decreases because they are constantly looking for distractions to ease the loneliness. Here are a few solutions to ease that lonely feeling. I personally have always loved to have the television or music playing in the background. The less interested I am in the program, the more my productivity increases. I will turn to a golf tournament, race car driving or any other show I deem mundane. I simply want the “company” of human voices in the house.

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Businesses are Embracing Flexible Meeting Room Solutions in 2012

With many businesses and organizations looking to cut costs while adding flexibility and ease of use, some forward-thinking companies are taking advantage of outsourced meeting venues. These professional conference facilities provide you with the ultimate business meeting experience while eliminating the need to plan your meetings long in advance or schedule them for a minimum number of hours.

What are the alternatives? You could add a conference room to your firm’s office. This may provide greater flexibility; you can use it at any time and set up the equipment of your choice. However, it proves rather costly to build an expansion and buy the necessary furniture. You would still need to rent conference rooms for meetings in other cities.

You could use conventional hotel meeting rooms that are expensive and stale. Most hotels will require you to reserve a room for a minimum number of hours. Some also apply time limits or other restrictions. Hotels have larger sources of income, so they aren’t compelled to offer the best equipment or lowest rates on conference center rentals.

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