5 Meeting Room Etiquette Tips for Meeting Organizers

In our last Davinci 101 we talked about a few etiquette tips for meeting attendees. Since most of our clients are often on the other side of the table presenting, we picked 5 more etiquette tips, this time focusing on meeting organizers and presenters. While there’s a lot that goes into presenting and organizing a meeting, proper etiquette is a great way to make sure that your meeting is memorable for all the right reasons.

  1.  Start on Time

Just as everybody is expected to show up on time for the meeting, attendees expect the meeting to begin at the scheduled time. If you are still waiting on some people to show up, start the meeting and offer to catch them up on what they missed after the meeting. While you may not want anybody missing out on what you need to say, it’s unprofessional to keep people waiting around for you to start the show.

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8 Things that Can Go Wrong When Planning the Location for Your Next Face-to-Face Customer Meeting

Customer meetings are probably the most important business-to-customer interaction that takes place during the relationship life-cycle. Customers have limited time for meetings, and thus businesses must capitalize on the opportunity to convey the right amount and type of information, foster strategic relationship building, and set the stage for the next set of desired actions.

Prepping for a Face-to-Face Customer Meeting

How businesses prep for and then manage these meetings is crucial. Much has been written on the subject. Tips and strategies include everything from doing your homework before the meeting, to dressing and acting the part, to setting an agenda and using it to guide the conversation.[1] And with the influx of millennials in the workforce (expected to comprise half of the workforce within the next year), the dynamics of managing customer relationships changes, including in-person meetings.[2]

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The Tide Has Turned On What It Takes To Run a Successful Meeting

It used to be that when a company or manager planned a meeting, their employees participated with apparent interest, be it real or feigned, by demonstrating visual attentiveness. Regardless of whether they were into it or not, most employees would listen intently, and did so out of manners and courtesy, at which time they provided their undivided attention.

In many corners these days, all bets are off when it comes to the old standards of having facial and body language be the primary indicator of how attentive the meeting attendees are. Many Gen-Y/Millennial digital natives don’t provide such continual eye-contact during meetings — and unless it’s an old school ‘digital immigrant’ conducting the meeting and upholding the traditional cultural standard of visual attentiveness, the meeting leader doesn’t expect it, either.

Why?

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5 Meeting Room Etiquette Tips for Meeting Attendees

Davinci Virtual 101s

Business meetings can be held for a wide variety of reasons, but the impression you make on others is often the most memorable part of the event. As business partnerships are usually built on trust, making positive impressions in every meeting can help your business grow. Below are a few small tips for maintaining proper etiquette during meetings where you have been invited to attend.

  1. Be on Time!

Perhaps the most important thing you can do to prepare for a good meeting is to be on time for the event. People often operate on tight schedules, and if you cause delays, everybody is going to feel put out if the meeting ends with unresolved items. Always plan to be early to every meeting so potential delays won’t be much of an issue. If an emergency or an unavoidable problem arises that causes you to be late, try and notify each attendee that you’re running behind and let them know that they’re free to start the meeting in your absence.

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Davinci 101: Same-Day Meeting Room Booking for the Mobile Entrepreneur

Davinci Virtual 101s

Business moves faster today than it ever has. Digital communication technologies and search engines have helped businesses to connect and align their business goals more easily than in any previous decade. Adam is a mobile entrepreneur. Working out of his home, Adam uses virtual office services to maintain a professional business address, a live receptionist team to keep his business running smoothly, and meeting room rental services to close deals and maintain a personal relationship with current and potential clients. Adam not only keeps pace with business in today’s world, he’s staying ahead.

Quite often as Adam is working on leads and following up with clients, the need to set up meetings on short notice presents itself. Without a permanent meeting space, Adam uses Davinci Meeting Rooms to book conference rooms by the hour, and due to Davinci’s ability to provide rooms on a next-day or even same-day basis, Adam is able to satisfy his clients’ demands in impressive fashion.

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10 New Year’s Resolutions for Small Businesses

Individuals normally look to the beginning of each New Year to make resolutions for personal improvement—to lose weight, to spend more time with one’s partner or family, to manage finances better, to learn a new language, to run a marathon…the list could go on for pages. Sometimes these initiatives are successful; sometimes they fail within a few weeks of the New Year.

New Year’s resolutions are also good for businesses. Taking a moment to reflect on the past year and consider new ideas and strategies for the coming year is a great exercise for every business—particularly small businesses. Well-thought business resolutions can help companies improve productivity, lower costs, and fuel growth.

Davinci offers easily attainable goals and is a great resolution starting point for many small businesses. To seed your thinking, here are 10 resolutions that you might want to consider for 2015; we’re calling it the list of “no mores….”

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Help! I Need a Conference Room and Office for a Customer Video Shoot

The use cases for Davinci Meeting and Conference Rooms are quite diverse.

Sometimes customers simply need a larger office with all of the proper meeting accoutrements such as a lobby greeter, Internet access, presentation tools, among other. It might be an internal meeting, or it might be a meeting with a partner or customer. Others may be looking for something more permanent such as businesses in the midst of an office transition that need a temporary office with full business services.

It really doesn’t matter at the end of the day. Regardless of the circumstances and the business objectives, we are there to help our customers plan and execute on their meeting room requirements.

Office space for a video shoot

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Should You Rent a Hotel Conference Room for Your Next Meeting?

A group of happy people enjoying a conference in a meeting room rental.

With hotels spreading across the globe, when you’re looking into conference or meeting room availability, your first thought might be to consider hotel conference rooms. With the convenience of multiple downtown location options, that’s understandable. However, did you know that Davinci Virtual offers conference rooms, meeting rooms, and even office space for rent for significantly less expensive than most hotel conference room rates? And while hotel conference room rentals are for all types of events—business events, wedding celebrations, religious conventions, etc.—Davinci meeting room rentals are used exclusively for business meetings. This ensures all of our space, and the surrounding space, stays business-appropriate.

Location

Davinci has office and conference room space available worldwide, so there is a good chance we have a conference or meeting room available close to the hotel conference room you were looking to rent. With over 3,000 rental spaces in over 950 locations, we’re confident you’ll find what you need among our Davinci meeting space locations without the high cost. Some of our international locations include:

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The Top 10 Benefits of a Meeting Room Rental

The Top 10 Benefits of a Meeting Room Rental |Davinci Meeting Rooms

As a small business owner, it’s important to distinguish yourself among the competition. With meeting room rentals, you can stand out by obtaining all the tools that the big guys use without creating huge overhead costs. Renting meeting rooms as needed creates a strong business presence in any location with the amenities your customers would only expect from larger corporations. Renting meeting rooms, as opposed to leasing, allows you to project the image you want for your brand without breaking the bank.

Here are just ten benefits of renting meeting rooms to assist in your business operations:

1. Location convenience

Leasing a permanent office space can limit your availability to customers and clients, and organizations can end up spending a fortune to set up their office in a prime location. By renting a meeting space for only the hours or days that you need it, you can meet anywhere. With thousands rental locations in all major cities across the globe, you make yourself available to any customer wherever and whenever you need it.

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