Just Say No to Office Meetings

Office meetings can be a real pain, particularly if you are already on a tight deadline and boom, everything has to be put on hold to attend a meeting that may or may not produce any results. Luckily we live in a new age of working and meetings as we know them now may soon be a thing of the past. We will still have them. They are inevitable but they don’t necessarily have to interrupt your work flow to a greater extent.

Think about this idea. It may prove distracting in the end, but if workers could be allowed to meet virtually some of the hate towards dropping everything to attend a face-to-face meeting during a time-crunch might be put to the side. I propose everyone stay at their workstations and attend the meeting while they are pecking away at their work.

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Top Mobile Meeting Rooms

Business is driven by meetings and how successful they ultimately turn out. The success of these meetings depends on the reliability of the attendees to get issues resolved in a timely manner. Sometimes it takes several attempts of going to the drawing board, negotiating, and often working well into the night, to get results.

Lengthy talks remind me of the numerous teacher strikes which recently took place in Illinois. Chicago teachers went on strike one week after fall classes started. It was the first strike in 25 years. Then neighboring Evergreen Park, Illinois followed within two weeks and topped the Chicago number for days off. Other Illinois suburbs began following suit in striking or attempting to avert a strike. These meetings continued for days with hours of meetings each day. Wouldn’t it have been nice if these parties could have met virtually?

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Hotdesk Your Way to Success

Years ago my department moved to newly renovated offices in another section of the building. Everyone staked their claim for the ideal office cubicle, but those who were absent during this exercise had to choose from the leftovers.

People, quite naturally, become very territorial when it comes to their office spaces. After all these are the spaces they will occupy for at least eight hours a day. They decorate then with photos, plants, and other personal touches, which distinguishes their work environment from others and provides a sense of comfort to the workers.

This type of territorial claim is fast becoming a thing of the past now that hotdesking is catching on in many work places. The hotdesking concept was developed in Europe and is catching on fast in the United States as a newer way to work. Employees arrive at the office and settle into any workspace that is available or assigned to them that day. Companies see this as a cost-saving feature that puts loads of cash back into their pockets.

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Novelty Spurs Creativity

Necessity might be the mother of invention, but novelty is the source of creativity. Business meetings are a necessity for all enterprises, and having them in aesthetically pleasing, stimulating locations can significantly amp up the creative and collaborative energy. A virtual meeting space locator like Davinci simplifies finding a dynamic meeting space that will inspire creativity in your group.

Scientists who study the brain have found that the neuronal pathways of perception tend to form ruts in our gray matter. It makes sense. The brain has an enormous amount of information coming in and is in need of sorting every minute of the day.

Once a new piece of information has been analyzed by our brains, short cuts in perception start to take place. The first time you see something new and unusual your brain will mull it over for a while. The next time, your brain will be quick in sending similar information into the already established category.

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Snazzy Meeting Spaces Attract Talent

Organizations are realizing that to attract top talent to their company they must create spaces that function in the modern day working world. Although many companies still retain the charm of golden years decor, others are opening their eyes and investigating what works to the company’s ultimate advantage.

Many hours are spent working and today’s talent thrives on maintaining healthy lifestyles. For companies to continue functioning, they encourage workers to stay fit by adding health clubs, snack bars offering nutritional meals, and opportunities to remain social with in-house staff, as well as meeting the needs of its remote workforce.

Organizations which cater to creative positions are more prone to take a leap of faith to reconfigure areas once splattered with private, employee confined cubicles, in favor of all inclusive open spaces. Open floor plans existed in the past and were largely replaced by cubicles prior to 1970. By the 2000’s the need arose for open floor plans with increased usage of mobile technology and the proliferation of knowledge workers in the fields of architecture, science, engineering and law.

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Fresh Sexy Meeting Rooms

I tend to think of everything in terms of being romantic or being sexy. My favorite grocery store revamped its interior space a few years ago and I immediately jumped at the opportunity to call it romantic. It was a strange pronouncement to my friends but for me that description validated a personal connection to the store’s products, high prices, and all. My shopping experience felt more personalized.

It’s the same with meeting rooms. I want to have an experience that feels like my organization set up the space with my needs in mind. If the lighting is just right, the smell favorable, the seating is comfortable and the equipment is all in sync, I feel relaxed enough to not think of my job as being work. This is how I know the meeting room is sexy!

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Meeting Rooms are the New Trend for Business

A growing trend for businesses is to conduct meetings and training sessions outside their own office walls. In today’s economy, it is not surprising that company’s experience cutbacks. What they don’t want to do is shatter the morale of their workers.
For employees to feel satisfied with their outside of the office performance, it is important that organizations seek venues that appeal to their workers in ways that are different from the usual office scenario. The office spells a “keep-your-nose-to-the-grindstone” mentality. Workers are a company’s talent and talent has to be nurtured to keep the business going. Therefore, meeting rooms need to have a comfortable and interactive atmosphere.

When organizations seek the services of Davinci Meeting Rooms they are always pleasantly surprised at the ambiance. They take note of the pleasing colors, lighting, and the many amenities it offers. What makes meeting rooms even more attractive is their customization factor. Rooms vary in sizes and can be set up to convey any theme the organization wishes to employ for its meetings. Another popular feature at Davinici is its teleconferencing equipment.

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Breathe Life into Collaboration with Hot Meeting Rooms

Employees feel valued when their ideas are implemented by management. It gives them a sense of belonging, ownership and loyalty to the company. Allowing continuous collaboration among workers and management is a clear goal for success.

To get the dialog going move workers away from their desks and give them an opportunity to meet in areas that will allow them to express their thoughts freely. Ideally this will be away from the regular office routine. Setting up a meeting room specifically for office staff to collaborate will put them at ease because work will not be distracting them.

How do you go about creating a hot meeting room where ideas are exchanged? You could start by polling the workers and asking them what measures they would like to see taken for their collaboration room. Will they ask for lounge seating equipped with tablets? Brainstorming from a desk and being chained to a computer will feel too much like the office environment.

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Contemporary Meeting Spaces

Meeting space, and the buildings where it is found, can seem like a contemporary phenomenon. Larger businesses are now the standard, replacing the former normative of most people working on the family homestead. Business, big and small, requires meeting space for communication, planning, training and gatherings of all kinds. Good meeting space now means convenient locations that have the necessary technological infrastructure, personnel, and amenities for the modern business world.

Meeting space is not really so contemporary, though. In many ways it has always been the hub of every civilization. The ancient Greeks had their Agoras; the Romans had public forums in every town where personal business, legal matters, debates, military plans, and athletic competitions all mingled inside a walled outdoor, multipurpose plaza. The Indian cultures of Meso-America had similar spaces, as have people everywhere in the world throughout the ages.

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The Art of Meeting Rooms

Some people have a flair for transforming a dull, mundane space into a wonderful piece of art, a show piece, if you will. You may have an idea of what I’m talking about if you watch “Design Star” on HGTV. I am always amazed at the results contestants come up with during the empty room challenge. They are given a room sized empty box and are then unleashed to a specialty store with limited funding to select items to furnish it with.

The same can be done with meeting rooms. You start out with a space, devoid of any personality and change it into something with pizzazz. Even if you don’t have a natural inclination toward decorating, you can get ideas from magazines, television and the internet.

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